ADMINISTRATION & FINANCE ASSOCIATE

 

                                                

Position: Administration & Finance Associate

Number of positions: 1

Based in: SunFarmer Nepal Head Office, Sankhamul, Kathmandu.

 

The Organization

SunFarmer Nepal Pvt. Ltd. builds world-class solar energy systems for hospitals, schools, businesses, and farms in Nepal. We specialize in introducing innovative solar technology and business models in Nepal; we pride ourselves on doing what has never been accomplished before! Since January 2014, we have completed over 2,000 solar energy projects in Nepal.

SunFarmer Nepal has a small team that consists of some of the leading solar engineers in Nepal. Our office is fast-paced and high performing, but we also like to have fun together.

Duties and Responsibilities

 We are currently looking for a highly motivate Administration & Finance Associate to develop and implement a comprehensive day to day Administrative functions at SunFarmer Nepal. The candidate will report directly to the Vice President of Operations (VPOPs) and Administrative Officer of SunFarmer Nepal, and will be expected to perform tasks listed below:

General Administration:

  • Assist in the office management and facilitate day to day administration and logistics needs.

  • Responsible for front desk activities, respond phone calls, take message as needed

  • Response queries of visitors and employees

  • Support team in the preparation of documents and facilitate project staff meetings and other office meetings as well as logistical arrangements of company activities

  • Handle office management functions including maintenance of the building and office equipment, arranging off-site archiving

  • Responsible for maintaining update office employees record files and addressing the employees related issues.

  • Maintain attendance, leave records of employees and verify on a monthly basis

  • Coordinate with suppliers to maintain printers, internet, network and others

  • Conduct physical verification of the inventories once a half yearly and upto date the inventory

  • Filing and organizing administrative files, project files and ensure that the files are maintained properly

  • Keep systems for borrowing office supplies and update equipment lists in the system

  • Responsible for procurement of office supplies, maintain record and verify for payments, materials/equipment preparing purchase requisition, obtaining price quotations and compiling them with the necessary documents

  • Responsible for printing of SFN related documents, employee’s ID and visiting cards as per the requirement.

  • Responsible for managing and handling overall administrative work with regards to the regular health checkup and insurance of SFN staff, follow up for the reimbursement and others

  • Provide information for renewal of project related insurance of plants & equipment’s and coordinate with Operation team for renewal of insurance

  • Prepare vehicle planning and arrangement as requested by staff

  • Check that the vehicle log books are properly filled and maintained periodically, at least once a month.

  • Regular check on vehicle maintenance and keep them in running position

  • Provide logistical and administrative support to program/ office activities, including coordinating and Organize meetings, workshops, seminars and general in house and external project events

Financial Management:

  • Support in processing banking transactions and deposit.

  • Prepare regular reports on expenses and office budgets.

  • Entry of transactions in QuickBooks online.

  • Assist for screening documents before processing for payment for accuracy, relevance and entry to system

  • Adhere to the company's or organization’s financial policies and procedures

  • Assist to verify reimbursements, complete travel authorization documents

  • Carry out other tasks assigned by the line manager.

Must-have characteristics:

1.     Intellect: We have a high performing team, and we only hire the smartest, brightest people we can find. We especially value creative thinkers

2.     Entrepreneurial spirit: We don’t tell you exactly what you should do – we expect all team members to lead projects from start to finish with minimal supervision

3.     Willingness to dive in and learn: You love getting things done, and you are always working to improve your knowledge and skills

4.     Team player: SunFarmer is a great place to work; we look for colleagues that are enjoyable to be around, and that will work collaboratively as part of a team. Willingness to put your team’s needs before your own and step up when needed is crucial

5.     Efficient and hard worker: We expect you to get an extraordinary amount of work done in a short amount of time – that means you have to work efficiently. However, we also work hard – when deadlines are tight, we do what it takes to get the job done

6.Professionalism:You are organized and punctual, and you are a concise and efficient communicator. You are as comfortable presenting to business executives in Kathmandu as you are interacting with farmers in respective regions.

 Education:

The person shall hold at least Bachelor Degree in Management. or equivalent from a leading university, and have excellent writing, communication and presentation skills (both in English and Nepali).

 Other requirements:

  • AT LEAST 1 years of professional experience in similar position preferable experience working with foreign investment company.

  • Must have ability to quickly build relationships with customers and team.

  • Must have both strong analytical and communication skills. Should be highly detail oriented and organized.

 Why apply? This role is an exceptional opportunity to be at the forefront of solving Nepal’s energy challenge by working with SunFarmer’s industry-leading team. Come join us!

How to apply? Please email a resume and cover letter to hr@sunfarmer.org with an e-mail subject line “Admin&Finance Associate”

Application Deadline: 31st August 2021